Deleting emails is easy, but retrieving them is more complicated. In Gmail, there is an easy and hard way to do this. The former is almost always successful, but it only applies to emails that have been recently deleted. If, however, you are looking to recover long deleted emails, the method becomes much more complicated. Even then, there is no guarantee that it will work. Anyway, we will show you the two ways to recover and recover deleted emails in Gmail.
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Recover Deleted Emails in Gmail
Recovering deleted emails is a relatively straightforward process if they were deleted less than 30 days ago. However, if it’s been more than 30 days or if you have permanently deleted them manually (we’ll talk about that later), you will have to be very lucky to get your mail back. Today, we will look at these two scenarios to help you recover deleted emails in Gmail. However, before that, we need to understand the sequence of events that occur when you delete an email from your account.
What happens when you “delete” an email?
When you “delete” an email in Gmail or other reputable webmail service providers such as Yahoo and Microsoft Outlook, it is not actually deleted from your account. Instead, it is simply moved to a “hidden” folder, usually named “Recycle Bin”, where it remains for a specified period of time before being automatically deleted for good. The lead time is usually 30 days, but some service providers allow users to change this according to their needs.
You can also manually delete emails from Trash, but this will also make it difficult to retrieve them if needed. There are things you can do to try and get them back, but there is no guarantee that you will be successful. If, however, you try to restore your deleted emails within the allotted time, it is a simple process that only takes a few clicks. So, without further ado, let’s see how to recover deleted emails in Gmail.
Note: Our tutorial covers the web version of Gmail which you can access through a web browser on desktops, smartphones, and tablets, but the process remains the same on Android and iOS apps..
Recover deleted emails from recycle bin
- Log into your Gmail account and click / tap on the “More” option in the left pane.
- Now, do scroll down a bit and you will see the “Recycle Bin” folder. Click on it .
- As you can see there is a deleted email in my Trash folder which I will now try to recover.
- To recover, right click on the mail and you will see a context menu with several recovery options. To restore the email, you can choose “Move to Inbox” .
- If you prefer to restore it to a different folder, move your mouse cursor to “Move to” (tap this option on a touchscreen device). You will be presented with more folder options to restore your email.
- Click / tap on the folder of your choice . The email will be restored to this folder and cannot be deleted automatically.
Recover permanently deleted emails
- To recover permanently deleted emails and automatically deleted emails in Gmail, you will need to use Google’s email recovery workflow. To do this, log into Gmail and go you on the page Gmail Message Recovery Tool . Then click / tap “Continue” to confirm your email id.
- You will now either receive a message confirming that the recovery process was successful or a message stating “All of your messages have been permanently deleted”. As you can see, it was the latter for me.
- Note that the Google Message Recovery tool only works directly with consumer accounts. With the G Suite accounts , you will need to contact your domain administrator to apply to Google on your behalf. Even then, it can only be done within 25 days.
Other methods to recover deleted Gmail messages
If you use third-party email clients to access your Gmail, you might be lucky if the app was slow to sync with your account. In that case, you might be able to retrieve your emails from there. However, this process doesn’t seem to work for the most part, so I won’t be putting my money into it.
There are also a number of third party apps and services that claim to be able to restore your deleted emails. However, they are unlikely to work with permanently deleted messages. They might be able to recover emails in case they are in the trash, but now you know how to recover them anyway. In any case, allowing third parties to access your email credentials is dangerous and highly discouraged.
Recover and Recover Deleted Gmail Messages
Recovering deleted emails is very easy if you haven’t gone through the automatic deletion window. However, it’s a whole different story if it’s been a while since you deleted the mail (s). While Recycle Bin recovery works great every time on personal and G Suite accounts, Gmail recovery tool makes it difficult in the latter case. Even in personal accounts there is no guarantee that it will work, as you have seen in my case. Anyway, now that you know how to recover deleted emails in Gmail, give it a try and let us know how it went.