How to connect two monitors to a Windows 10 and MAC computer

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Single-pane operation of Word, Excel, PowerPoint, or other Microsoft Office programs works well. Office has a good user interface that offers specialized panes and views. But adding another window to compare two documents can make a workspace cluttered and confusing.

You can add an additional screen to boost the real estate monitor. Here are some instructions for setting up two monitors and working with Microsoft Office programs on multiple displays.

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NOTE: The instructions in this article apply to dual monitor setups on Windows 10, Windows 7, and Mac computers.

How to connect two monitors to a Windows 10 computer

This process involves making a PC recognize more than one monitor.

NOTE: Make sure all necessary cables are connected to the monitors and the computer, including power and video signals using VGA, DVI, HDMI, or DisplayPort cables.

  1. Connect both monitors to the computer or device and turn on each monitor.
  2. Select Start > Settings > System > Display . The computer should automatically detect the two monitors and display the desktop.
  3. In the section Multiple screens, select an option from the list to determine how the desktop will appear on screens. The extension of these screens is recommended for a dual monitor configuration.
  4. Select Keep changes . Your dual monitor setup is ready for use with Microsoft Office programs.

How to connect two monitors to a Windows 7 computer

The process is a little different if Windows 7 is installed on the PC.

  1. Connect both monitors to the computer or device and turn on each monitor.
  2. Press the Windows key + P.
  3. Select To expand to use the second monitor as an extension of the first.

NOTE: Another method is to right-click on an empty area of ​​the desktop and select Screen resolution . In the drop-down list Multiple displays , select Extend these displays.

How to connect two monitors to a Mac

Setting up two monitors on a Mac is a straightforward process. After connecting another monitor, choose to use it as an extended desktop or for video mirroring.

  1. For each display, securely connect a video cable (and adapter, if necessary) from a video-out port on the Mac to the video-in port on the display.
  2. The Mac should detect the connected display. If not, choose the apple menu > System Preferences > Screens , and then select again Screens . Select Detect displays .
  3. After the Mac recognizes both screens, go to the apple menu > System Preferences and select Screens > Disposition
  4. Follow the onscreen instructions to configure the display as an extended desktop.

Optimize Office programs for both monitors

After your dual monitor setup is set up as an extended display, make sure your Office programs are optimized for the new desktop space.

In older versions of Word, Excel, and PowerPoint, go to File > Options > Advanced . From there, search Show all windows in the task bar (under the Display section). With this option selected, you should see the full interface of Word in every window you run. (In newer versions this should be automatic.)

In PowerPoint, you can run a presentation on two monitors. This gives the presenter additional options to show content, add markup in the presentation, or supplement the main message with additional windows, such as an Internet search. It can be tricky, so practice ahead.

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Work with different Excel workbooks on multiple screens by starting Excel and opening the file as usual. Move this window so that it is entirely on one monitor. Then open Excel again. Open the second Excel file and minimize it so that it is not full screen. Then you can move it to the other monitor.

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