In our modern digital world, the need to scan physical documents on your PC is increasingly rare. However, there are a number of situations where this is still useful.
If you are asked for a handwritten signature to endorse a contract, but it can be sent by email, or if you want a copy of an important document that you cannot afford to lose, then scanning it is the best. solution.
It can also come in handy for physical photos that you want to use for a digital photo album or share with your friends and family.
Most scanners come with their own software, but there are two very easy ways to scan in Windows 10. All of the steps below apply to scanning documents and images.
Scan with the Windows Scan application
The free Windows Scanner app is arguably the most convenient way to scan documents on your Windows 10:
- Download Windows Scanner from the Microsoft Store. You will be redirected to the desktop app to install it on your device.
- Launch the application, you will then be prompted to connect a scanner, via USB, wireless or Bluetooth.
- Select your scanner and choose the file type under which you want your scan to be saved (JPEG, PNG, PDF …).
- Before continuing, click Show more (left) to choose between color or black and white, as well as the resolution and location of its save.
- Go to Overview (bottom left) to make sure you’re happy.
- When you are ready, click Digitize. After a few seconds, a message will appear telling you that it has been saved and inviting you to view the file.
Scan with Windows Fax and Scan
Although it is much older software, Windows Fax and Scan is still supported by Windows 10 and works much the same as Windows Scan. Here’s how to use it:
- Open Windows Fax and Scan by searching for it from the Start menu.
- In the main window, click Digitize in the lower left corner, then click New digitization, on the top corner left.
- In the window that appears, select your scanner and confirm with okay.
- Customize the other settings according to your preferences. Source should be set to Tray, unless you have a scanner in which you insert the document.
- Click on Overview, then on Digitize to finalize the process.
After a few seconds, you should see the file appear on the Home screen. The left pane will tell you where to find it.